Consular appointment pack

Foreign passport — first issue or renewal

What to bring

• ☐your current or expired foreign passport, if you have one
• ☐your internal passport or ID card, if you have it with you
• ☐your RNOKPP (tax number)
• ☐proof of any change of surname or given name — marriage, divorce or name-change certificate
• ☐proof of your lawful stay in this country: residence permit, visa, protection-status decision
• ☐for a first passport — your birth certificate

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the slip or receipt with the collection date
• your old passport — ask whether it is kept and when it is returned; you may need it to travel before the new one is ready

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

Passport for a child

What to bring

• ☐the child’s UKRAINIAN birth certificate — if the child was born abroad and the birth is not yet registered in Ukraine, that registration comes first (separate act below)
• ☐both parents’ passports
• ☐the child — their presence is required
• ☐the notarially certified consent of the parent who will not attend
• ☐proof of the child’s status in this country

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the slip with the collection date

Important

The military-registration check also applies to a father acting for his own child. The exception in the resolution is narrow — it covers children whose OTHER parent is a foreigner or stateless person, not any act involving a child.

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

State registration of a birth that happened abroad

What to bring

• ☐the local birth certificate — apostilled or legalised, and translated as your mission requires
• ☐both parents’ passports
• ☐the marriage certificate, if the parents are married

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the Ukrainian birth certificate — this is what the child’s passport application needs

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

Power of attorney

What to bring

• ☐your valid foreign passport
• ☐the representative’s full details: name, date of birth, tax number, registered address, passport series and number
• ☐the exact details of the matter: address and registration number of the property, bank details, case number — whatever you are delegating
• ☐a written list of the powers you want — the consul certifies the document, they do not draft it for you

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the original — it has to reach your representative in Ukraine physically
• check before you leave the window: the term, whether sub-delegation is allowed, and that every action your representative needs is named separately

Important

Draft the list of powers before you go — the tool below does it in ten minutes. A power of attorney permits exactly what it says and nothing more.

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

A notarial statement or consent — for example, consent for a child to travel

What to bring

• ☐your valid foreign passport
• ☐proof of your connection to the matter: the child’s birth certificate, marriage certificate, title document
• ☐the other party’s or the child’s full details, spelled as their own documents spell them
• ☐the wording you need in the statement, or at least the substance of it

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the original statement
• a copy for yourself

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

Requesting documents from Ukraine

What to bring

• ☐your passport
• ☐every detail of the record you know: full name, date and place of the event, which office registered it
• ☐proof of relationship, if the record is not about you
• ☐a firm answer to what you actually need — a replacement certificate or a register extract; they are different documents

Men aged 18–60

• Open Reserve+ and confirm the document is VALID and your data show as current. This is the leading ground of refusal and it cannot be fixed at the window.
• The rule applies even when you are acting for your own children.
• If you are registered with the Security Service or an intelligence body, you present a PAPER military document and the mission verifies it by written request — up to 30 days. Plan for that wait.
• The resolution names exactly three cases where the document is not required: an identity certificate for return to Ukraine; consular acts concerning children whose OTHER parent is a foreigner or stateless person; and where the applicant is detained, arrested or deprived of liberty abroad. They are narrow — if you think one applies, confirm it with your mission BEFORE travelling.

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the case or request number
• ask separately whether the document will need an APOSTILLE when it arrives — apostilles are placed only in Ukraine, never by a consulate

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those

Identity certificate for return to Ukraine

What to bring

• ☐anything that evidences your identity and citizenship — copies and expired documents included
• ☐the police report about the lost or stolen passport, if you have one
• ☐two photographs if your mission asks for them — check its own page

The night before

• ☐Confirm the appointment still stands, and that you have its reference.
• ☐Lay out the ORIGINALS. A copy will not do where an original is required — and an original that is retained may be one you need before it comes back.
• ☐Check how your surname and given name are spelled across every document you are taking. A transliteration mismatch is a ground for refusal and cannot be repaired at the counter.
• ☐Check which means of payment your mission accepts, on its own page. We publish no tariffs: they move, and being wrong means arriving with too little.
• ☐Charge your phone — the apps, the documents and the appointment itself all live in it.
• ☐Print your mission’s own document list, in case of a disagreement at the window.

What to take home or write down

• the certificate itself — it is single-use and time-limited; check the dates

Important

This is one of the three cases in which the military-registration document is NOT required (resolution No. 981).

Your mission’s own page governs

Requirements differ between missions and change. This sheet is the general case. The last word is always your mission’s own page — open it before you travel.

Choose a country above and your mission’s page appears here. The full list of missions is on the MFA site.

sunflowerua.com · Checked 2026-08-24 · no fees, no timescales — your mission publishes those