What documents do I need?
Pick what you need to do. The tool assembles the Ukrainian documents involved, says whether an apostille is in play, and points to where it is explained in full. It is a list of documents, not an assessment of your entitlement: the institution decides that.
What do you need to do?
Make a power of attorney for someone in Ukraine
Documents you will need
- your valid passport (international or internal, depending on where you certify it)
- your tax number (RNOKPP)
- the representative's details: full name exactly as in their passport, date of birth, tax number, registered address
- the exact details of the property or matter: address, registry or cadastral number, case number
- for men 18–60 at a consulate: a valid military-registration document
Apostille and translation
Certified at a Ukrainian consulate — no apostille needed: the document is already Ukrainian. Certified by a local notary — an apostille (or consular legalisation) plus a notarised Ukrainian translation.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Accept an inheritance in Ukraine
Documents you will need
- the deceased's death certificate
- documents proving the relationship: your birth certificate, marriage and name-change certificates along the whole chain
- your passport and tax number
- the will, if there is one
- the property documents if you have them (the notary checks the registers regardless)
Apostille and translation
An acceptance application certified by a local notary must be apostilled and translated. Certified at a consulate — nothing further. ⚠ You sign the application PERSONALLY (Civil Code art. 1269) and must be inside the six months from the date of death.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Arrange or keep a Ukrainian pension
Documents you will need
- passport and tax number
- employment record book or other proof of service (for a new award)
- the details of a Ukrainian bank account
- for the annual identification: the passport you show on the video call, OR a consular certificate that you are alive plus a free-form application
Apostille and translation
No apostille for the identification: a consular document is already Ukrainian. Foreign documents (for instance, service abroad) follow the treaty with your country. ⚠ The deadline is 31 December each year.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
A passport or a consular service
Documents you will need
- the previous passport (even expired) or a birth certificate
- tax number
- name-change documents, if any
- proof that you live in the consular district — requirements differ between missions
- ⚠ men 18–60: a valid military-registration document from Reserve+, valid at the moment of the visit
Apostille and translation
An apostille is usually irrelevant here: the consulate works with Ukrainian documents. Foreign documents (a local birth certificate for a child) need the issuing country’s apostille and a translation.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Sell, let or register property
Documents you will need
- title documents (contract, certificate, court decision, certificate of the right to inheritance)
- an information extract from the State Register of Property Rights — check the right is registered at all and free of encumbrances
- your passport and tax number
- a valuation report (for a sale)
- a notarially certified power of attorney if a representative acts
Apostille and translation
For the power of attorney, as in the first scenario. Rights created before 2013 may exist only in the old BTI paper records — the extract is where that surfaces, and better early than with a buyer waiting.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Get a civil-record certificate or extract
Documents you will need
- your passport (and documents proving your standing, if the record concerns a parent or child)
- what you know of the record: names, date and place of the event, registering office
- for the online route: a Ukrainian electronic signature or Diia.Pidpys
Apostille and translation
If the document goes to a foreign authority it needs an apostille, stamped by the MINISTRY OF JUSTICE, in Ukraine. A consulate does not apostille Ukrainian documents, so this is an errand for someone on the ground.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Citizenship by descent (for descendants)
Documents you will need
- the ancestor's birth record showing a birthplace in what is now Ukraine (before 24 August 1991)
- a documented chain from the ancestor to you: birth and marriage certificates at every link
- documents for every name change and transliteration
- your valid foreign passport
- a criminal-record certificate
Apostille and translation
Foreign documents need the issuing country’s apostille and a Ukrainian translation. Ukrainian records too old for the civil registry are sought in the regional archives.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Family reunification (bringing relatives over)
Documents you will need
- birth certificates — yours and/or the relative’s, depending on whose link is being proven
- marriage certificate and divorce certificates from ALL previous marriages on both sides
- death certificate of a previous spouse, name-change certificate — if applicable
- a Ukrainian criminal-record certificate (MVS extract)
- fresh documents rather than the 1985 originals — replacements are often what is required
Apostille and translation
Almost always an apostille plus a translation under the receiving country’s rules. USCIS, IRCC and the Home Office each have their own translation rules — ask the receiving service, not a forum.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
Travelling or returning to Ukraine
Documents you will need
- a valid Ukrainian international passport (Ukrainian citizens cross on it)
- children's documents and, where needed, the other parent's consent
- whatever you need to get back into your country of residence: permit, visa, status
- if the Ukrainian passport has expired, the consular queue starts long before the trip
Apostille and translation
An apostille is usually irrelevant here. The real question is your status at the Ukrainian border and the exit rules that will apply to you.
In full
And the rule that overrides every list, including this one: the institution that will receive the document governs. Ask them: "In what form do you need this — original, apostilled, legalised, translated, and certified by whom?" Their answer outranks any website.
This is not legal advice. The lists follow our guides and the sources they cite; a particular institution’s requirements may differ and may change.